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Pastoral Council
St. John the Baptist Pastoral Council Minutes
PRESENT: Linda Noll, Sue Schettler, Randy Jaeger, Charley Liberko, Delbert Weber, Benton Frey, Nikki Krob, Matt Burke, Janet Dietrich, Vicky Wieseler MINUTES: From 8/25/08 – approved as written; from 9/22/08 – approved as written; from 9/23/08 – approved as written COMMISSION REPORTS: sent with agenda and minutes. Deanery will not meet again until November. OLD BUSINESS: Project Commission – have new plans since Feasibility Study but will meet again on Wed. to view another set with dollar figures. Sue spoke with Msgr. Bleich, who okayed a 600-seat project instead of 700. Still want to accomplish the Master Plan, if possible, with Archdiocesan approval. Can’t eliminate TAXA but Rick Runde of the archdiocese says it’s possible to rework/recalculate amount owed. The diocese really wants us to go ahead, wants us to succeed, considers us a viable and vital parish. Launching Event: on Sunday, Nov. 16th, at Clarion Hotel in Cedar Rapids, after 10:30 Mass. Memorials in building process: no signage in sanctuary, keep historic plaques but move ahead. Time and Talent Fair: not this year. Many parishioners involved in new parish events (ie. Building Commission, Road to Emmaeus, Bible study, etc.). NEW BUSINESS: Matt will get money counters as needed. Community-wide mission – tabled.
PA COMMENTS: Veterans will use space on Nov. 11, Veteran’s Day, from 9 am-9 pm. Marriage revitalization group may use space.
NEXT MEETING: November 24, 2008 PRAYER ASSIGNMENT: Sue Schettler
St. John the Baptist Pastoral Council Minutes
PRESENT: Katie Pfiffner, Benton Frey, Delbert Weber, Randy Jaeger, Niki Krob, Craig Brooks, Matt Burke, Kody McGuire, Linda Noll, Janet Dietrich, Sue Schettler, Vicky Wieseler EXCUSED: Charley Liberko PRAYER: Vicky Wieseler MINUTES: Approved as written COMMISSION REPORTS: Continue to encourage sending commission minutes to Linda to be included with agenda each month OLD BUSINESS: Feasibility study - in-home sessions continuing. Make-up meeting for those unable to attend in homes will be on Wed. night at 7 pm at church. All encouraged to attend, if haven’t been to a session yet. - Next Project Commission meeting will be held jointly with Pastoral Council on September 22, 2008. George Joseph will present feasibility report to both commissions. - Deanery report (Janet Dietrich): Diocesan norms hard to follow; will ask that diocese rewrite for clarification. Are norms guidelines or absolutes? Hope to have model for proposal by January, 2009. Presented Directory of Services brochure. Discussed flood update. NEW BUSINESS: Final financial report for 2007-2008 presented to Council. Janet Dietrich moved, Kody McGuire seconded, that final financial report for 2007-2008 be approved for archdiocesan submission. Discussion followed about ways to present information to the parish. Motion approved unanimously. - Discussed pastoral council goal of reviewing/updating Time and Talent Fair. Shouldn’t do same as in years’ past. Each commission should determine needs and recruit to fill those needs. Should provoke discussion about each commission’s role in parish life. Report back to council results of commission’s needs assessment. - Communication: discussed feasibility of newsletter. With the new approach to RE plus the feasibility study by the Project Commission, many mailings are going to households in the parish. Need for informational newsletter not great right now. Did agree that Sue should send out the final financial report to households along with the ministry page from the casebook. In addition, all events should funnel through Loraine for inclusion on the master calendar and the monthly calendar of events will still go out in the bulletin. Will monitor this year. SUE’S COMMENTS: Feasibility meetings have been positive in that people are attending and talking to each other about the future of the parish. Both new priests have been complementary about St. John’s and are happy to be serving here.
NEXT MEETING JOINTLY WITH PROJECT COMMISSION: SEPTEMBER 22, 2008 (no PC-only agenda to follow unless emergency arises)
PRAYER FOR OCTOBER 27 MEETING: RANDY JAEGER
St. John the Baptist Pastoral Council Minutes
PRESENT: Kody McGuire, Matt Burke, Sonia Redmond, Linda Noll, Charley Liberko, Delbert Weber, Sue Schettler, Craig Brooks, Janet Dietrich, Niki Krob, Randy Jaeger, Vicky Wieseler
PRAYER: Sue Schettler
MINUTES: Approved as written
COMMISSION REPORTS: Only Matt sent report by email. All other commissions encouraged to send reports to Linda to be sent out to members with agenda each month.
OLD BUSINESS: Feasibility Study report: group met last Thursday with George Joseph and Erika Mildred. Conni Swart, of St. John’s, will be secretary. Letters have been sent soliciting host families and case book endorsement writers. Members of the committee include Mike Kortemeyer, Tom Wieseler, Joe Schreder, Cindy Pospisil, Amy Marshall, Linda Noll, Craig and Trista Lynner, John Rhomberg. Model Norms discussion: we are mostly on track with the model norms except for the stewardship piece. Several parishioners are working with Sue, studying stewardship. Noted that in a smaller parish, same people serve on lots of commissions. Hard to divide further. Deanery Meeting: Thursday, August 14, 2008 meeting will be held at St. John’s and we will provide meal at 6:00 pm. Niki Krob, Kody McGuire, and Linda Noll volunteered to work on meal. Pastoral Council retreat: on Saturday, August 16th, from 9 am to 3 pm. Sue and Katie Pfiffner are planning spiritual retreat; Fr. John Gossman invited.
NEW BUSINESS: $2500 going-away gift from parish to Fr. Jim Brokman at parish potluck picnic. Parish Community Life Commission will provide refreshments for welcome parties for Fr. John Gossman (July 12/13) and Fr. Rod Allers (July 19/20) after weekend masses.
PASTORAL COUNCIL ELECTIONS: Chair: Linda Noll Vice-Chair: Niki Krob Secretary: Vicky Wieseler
COMMISSION ASSIGNMENTS: Parish Community Life: Craig Brooks, Kody McGuire Social Justice: Niki Krob, Randy Jaeger, Linda Noll Spiritual Life and Liturgy: Charley Liberko, Delbert Weber, Vicky Wieseler Faith Formation: no meeting Administrative/Maintenance: Matt Burke, Janet Dietrich Deanery Rep: Janet Dietrich (beginning year 2 of 3-year term)
PRAYER FOR NEXT MEETING: Vicky Wieseler
COMMENTS FROM SUE: Youth Minister update: 4 adults and 4 students will sit on interview board. One applicant so far.
PASTORAL COUNCIL RETREAT: AUGUST 16, 2008, from 9 AM to 3 PM
NEXT MEETING: AUGUST 25, 2008, AT 7:00 PM
St. John the Baptist Pastoral Council Minutes
PRESENT: Linda Noll, Sonia Redmond, Denise Brannaman, Randy Jaeger, Craig Brooks, Matt Burke, Niki Krob, Delbert Weber, Sue Schettler, Charley Liberko, Janet Dietrich, Vicky Wieseler; Joe Schreder, representing Project Commission Ad-Hoc commission.
Agenda item: approve fund-raising proxy
Joe Schreder was present to submit to Council the recommendation from the Ad-Hoc Feasibility Study Commission of the Project Commission. Ad-Hoc commission members include, in addition to Joe, Cindy Pospisil, Craig Smith, Trish Kohl, Sue Schettler, Peter Wilch, Scott Ford, and Alan Mallie.
RFPs went to 7 firms; 4 were chosen for interviews in late April. Commission recommends Joseph Consulting, a small firm out of Bettendorf, IA. This firm has not worked in the Archdiocese of Dubuque but is highly recommended by Solon and Iowa City. Target date to begin feasibility study is June 1st, 2008, for a 10-12 week process. Will be volunteer-intensive but representatives will be on site and will train volunteers and be highly involved in process. Plans group activities, individual contacts and mailings. Will have results available by ~ Sept. 1, 2008, in time to begin capital campaign.
Moved by Vicky Wieseler to accept recommendation of Ad-Hoc Commission to request proxy to hire Joseph Consulting for parish feasibility study. Second by Niki Krob. No additional discussion. Motion unanimously approved by council. Proxy request will be faxed to Rick Runde of the Archdiocese of Dubuque tonight.
NEXT MEETING: JUNE 23, 2008, 7:00 PM
St. John the Baptist Pastoral Council Minutes
PRESENT: Delbert Weber, Charley Liberko, Sonia Redmond, Craig Brooks, Niki Krob, Matt Burke, Linda Noll, Sue Schettler, Randy Jaeger, Vicky Wieseler, Janet Dietrich
PRAYER: Parish renovation/revitalization prayer
MINUTES: 4-28-08 meeting – approved as written; Pastoral Council goals: approved as written
COMMISSION REPORTS: after discussion, decided to not take time during regular meetings for oral reports. Commission minutes should be sent to Linda Noll, Chair, to be emailed to PC members, along with minutes and agenda, prior to monthly meeting.
PARISH ELECTIONS: Will have slate of candidates. Not all have photos/biographies in to Sue as yet.
BUDGET: Matt presented spreadsheet of proposed 2008-2009 budget. Will need to use some savings to balance the budget. Vicky moved, Charley seconded to approve the 2008-2009 budget as proposed. After discussion, motion passed unanimously.
FEASIBILITY STUDY: Project Commission subcommittee is interviewing potential firms to assist in conducting a parish feasibility study. Not yet ready to make recommendation to council. Will wait for Linda to call special meeting to authorize proxy approval.
DEANERY REPORT: Janet reported that Msg. Bleich wants input from parish councils about the future look of the deanery, esp. considering the priest shortage. We are to study the proposed constitution changes and “The Witness” and be prepared to discuss at the next meeting. Deanery meeting on August 14, 2008, will be at St. John’s – we will provide a meal.
PA COMMENTS: none
NEXT REGULAR MEETING: JUNE 23, 2008 (including old & new members) SUE WILL LEAD PRAYER SPIRITUAL RETREAT: AUGUST 16TH FROM 9 AM – 3 PM
St. John the Baptist Pastoral Council Minutes
PRESENT: Randy Jaeger, Sue Schettler, Charley Liberko, Denise Brannaman, Katie Pfiffner, Delbert Weber, Niki Krob, Craig Brooks, Sonia Redmond, Janet Dietrich, Matt Burke, Linda Noll, Vicky Wieseler
PRAYER: Charley Liberko
MINUTES: In first paragraph, change to “Pastoral Council Chair”; minutes approved with change.
COMMISSION REPORTS: No oral reports given. Reports received from Spiritual Life and Liturgy Commission and Social Justice Commission via email.
OLD BUSINESS: Candidate names for upcoming Pastoral Council and Faith Formation Commissions offered. Council members assigned to help with elections on election weekend. Delbert will call candidates with results after balloting completed. - Council directs Social Justice Commission to call meeting and proceed with Mission Trip. Approx. 24 people attended interest session. - Goals for next year were revised and finalized. See revised minutes from Pastoral Council work session. - Matt reported on past history of envelope holders/giving. Will implement archdiocesan-recommended salary increase for coming year. Discussed Youth Minister position – Faith Formation Commission has requested that the position be increased to half-time from the present 6 hours/week. The Youth Minister would have a catechetical role. Sue will talk to Loraine about her wishes regarding retaining programming she’s developed; will remain full-time employee regardless. Matt reported that the parish budget for next year is not finalized and ready for council action.
NEW BUSINESS: Charley Liberko, Sonia Redmond, and Sue have studied current job descriptions of parish staff to help the council better understand the chain of command and division of duties. Charley gave an overview of their findings. Sue splits her time between St. John’s (75%) and St. Isidore’s (25%). In discussing budget, council directed that the half-time Youth Minister piece be included (Craig Brooks moved, Charley Liberko second. Discussion - will be part of our life-long learning initiative. Unanimous approval). - May meeting date: May 6, 2008, at 6:00 pm (for 1 hour) - Fall council retreat date (council and Faith Formation Commission): August 16, 2008. Will invite St. Isidore’s council to join us.
SUE’S COMMENTS: Sue asked that we study archdiocesan information sent via email. Archdiocese asking for the addition of a stewardship commission in each parish. Mark Anton, Sharon Dendurent, Randy Jaeger, and Sue are studying.
DEANERY: There are openings on the board of Catholic Charities. See Janet Dietrich if interested.
PRAYER FOR NEXT MEETING: Parish prayer.
NEXT MEETING: MAY 6TH, 2008, 6:00 PM (note time) FALL RETREAT: AUGUST 16TH, 2008
St. John the Baptist Planning Session Minutes
PRESENT: Delbert Weber, Charlie Liberko, Sue Schettler, Katie Pfiffner, Craig Brooks, Nikki Krob, Linda Noll, Randy Jaeger, Sonia Redmond, Denise Brannaman, Janet Dietrich, Vicky Wieseler. Excused: Matt Burke To begin our day, we were physically fed by Linda Noll’s tasty breakfast, then spiritually fed by prayer, scripture, and reflection. Sue offered a presentation on discipleship versus volunteerism, to illustrate today’s young adult Catholics. Discipleship is not about recruiting volunteers, it’s about living faith in daily life. Our challenge as Council is to form disciples, not recruit volunteers. Young adults of today (ages 18-40, the Odyssey Years) face a changing paradigm. The target audience here is young parents with children. Should use direct, personal invitation, using Jesus as our model. Katie offered the vision of Faith Formation at St. John’s for the next 6 years. The goal is to become a parish of life-long learners that is adult centered and focuses on intergenerational learning. The format of the RE program will change and will include blocks of youth religious education plus events that will be all-age inclusive.
Goals for 2008-2009
GOAL #1 (continued): TO DEVELOP RESPONSIBLE LAY LEADERSHIP IN THE PARISH BY ENCOURAGING ALL MEMBERS TO SHARE THEIR GIFTS.
Objective #1: Identify & invite laity to participate in Lay Formation program to begin fall, 2009 Objective #2: Restructure Time/Talent event by fall, 2008 Objective #3: Refine election commission by January, 2009
GOAL #2: TO RENOVATE THE PARISH FACILITY & REVITALIZE PARISH LIFE.
Objective #1: Direct the Project Commission to adhere to the Archdiocesan sequence of events Objective #2: Support the implementation process of intergenerational learning throughout 08-09 Objective #3: Create opportunities in our parish for life-long learning throughout 08-09
GOAL #3 (continued): TO CREATE A SPIRIT OF HOSPITALITY IN ALL TOTAL PARISH EVENTS.
Objective #1: Continue parish festival fall, 2008. Objective #2: Continue and expand pastoral care and outreach throughout the coming year Objective #3: Develop plan to invite new people/parishioners into active parish life by spring, 2009 Objective #4: Utilize parish communication tools more effectively to inform parish during 08-09
GOAL #4 (continued): TO BUILD SOCIAL JUSTICE INTO ALL ASPECTS OF PARISH LIFE.
Objective #1: Identify and appoint a director for mission trip by June, 2008 Objective #2: Continue to integrate Catholic social teaching in all parish activities throughout 08-09 Objective #3: Schedule a community-wide mission by spring, 2009
Review of 2007-2008 Goals:
Goal #1 – Objective #1: We are commissions in our parish but not in legal church documents Objective #2: Attendance down; should revise and refine next year Objective #3: Involve ministers in adult education offerings; recognize in ways other than commissioning Objective #4: Janet created election schedule
Goal #2 – On task
Goal #3 – Objective #1: Good beginning; next festival set for September 7, 2008 Objective #2: Staff has taken this on; still needs work Objective #3: ValLimar Jensen coming this Thursday Objective #4: One newsletter so far; needs point person
Goal #4 – Objective #1: Mission trip idea out to parish; stalled? Needs point person Objective #2: Not all commissions read Salt and Light; not sure of purpose
Commission discussed chain of command in office staff. Not sure what assistance commissions can expect from parish staff. Need job descriptions (include staff in this discussion). Sue expressed a need for more youth minister time, much more than the 6 hours/week Loraine has now. Commission agreed, dependent on finances in the coming year. Would also impact bookkeeper/secretary job – add additional 6 hours/week to make full-time?
NEXT MEETING: APRIL 28, 2008 Bring calendars; approve goals and budget
St. John the Baptist Pastoral Council Minutes
PRESENT: Sue Schettler, Nikki Krib, Charlie Liberko, Linda Noll, Randy Jaeger, Delbert Weber, Matt Burke, Vicky Wieseler Excused: Denise Brannaman, Janet Dietrich, Craig Brooks, Sonia Redmond
Minutes: approved as written
Commission reports: Project Commission: Pete Wilch spoke to the commission about the process of fundraising and conducting feasibility study. Need Archdiocesan proxy to move forward. More plans for renovation presented by architect, John Mahon, for review and refinement. Plan to present plans to Archdiocesan Church Design and Renovation Commission on March 14th.
Faith Formation: Working on standardized test plans, looking at new text materials and possible new format for RE.
Parish Community Life: no report
Social Justice: Rice tasting yesterday after Mass - ~50 in attendance. Will have parish-wide meeting about mission trip on March 29/30. Putting together a flyer for the meeting.
Spiritual Life/Liturgy: have not met since last PC meeting; meeting tomorrow night
Administrative/Maintenance: Finances good. Leaking roof will be patched again.
Deanery: Each PC MUST have Finance Commission with 3 appointed members on staggered 3-year terms. Asking what we want the future to look like in the deanery.
Old Business: Election timeline discussion. Pastoral Council will have 3 spots to fill. Ideally, need at least 6 on ballot. Faith Formation will have spots to fill as well. Job description flyer from last year will be updated and inserted in bulletin. Loraine will print current parishioner lists for each PC member. We’re all to bring suggestions to next meeting.
New Business: All agreed by consensus to moving PC retreat to spring as a working meeting. Will meet on April 12th from 8 am to 1 pm at church. Will still have spiritual retreat to kick off year in August.
Sue’s comments: V. Jensen will be here on Thursday, April 17th, from 7-8:30 pm. Wonderful story-teller musician.
NEXT MEETING: MARCH 24, 2008 PRAYER ASSIGNMENT: RANDY JAEGER
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